Rules & Regulations

IAKA rules are simple, accessible and convenient for successful cooperation and development Ashiharakyokai. No political pressure inside of association exists. Each club can be subjective, and also clubs can be united in the national organizations.
The management is carried out by Technical Advisory Committee.
Every year are spent Summer Camps and Seminars of Instructors. At Summer Camps except for Ashihara karate there is an opportunity to get acquainted with various disciplines of Budo and masters of these disciplines.


Administrative Regulations


Administrative Regulations and Bylaws for IAKA Dojo's under the aegis of Kokusai Karate Kyokai Ashiharakyokai.
MISSION STATEMENT
IAKA and its members are dedicated to serving our communitiesand its citizens by nurturing life-long empowerment of people to constantly improve their state of health and well being, mental and physical fitness, self-confidence and sense of self-worth, with a commitment to personal dignity and respect for life through the practice of traditional karate.
The following are the rules and regulations by which the IAKA is conducted.
1. HONBU
The IAKA Headquarters shall, after this, be designated the HONBU. The Honbu shall be the parent organisation for all IAKA branches under the aegis of Ashiharakyokai and its Headquarters is not the place, but the Association's management body, headed by the Technical Director of this Association.  All branches of IAKA Dojo's shall constitute the Ashiharakyokai . A Technical Advisory Committee of black belt instructors appointed by the Director shall govern said branches and make all the rules and promotion of students. IAKA is a body which is independent of all other organisations. It was founded by its Technical Advisory Committee with the support of many Branch Chiefs. The grading syllabus, the text of the Kata and the training methods of the organisation are all the work and ideas of the Technical Advisory Committee.
The purpose of IAKA shall be the advancement of the skills and spirit of its members. The Honbu shall do so by providing support, information, quality education, access to resources and training and advice and to its members.
2. BRANCH SCHOOL/REPRESENTATIVE
Eny dojo's of good technical standard will be accepted. Each branch shall be headed by a "chief" who shall be approved as such, only after due application is made to the Honbu. Recommendation from the Regional Headquarters or branch office (if existing) are required for the establishment of a branch dojo or the appointment to Branch Chief.
There is no set time for conversion to IAKA, but all dojo's joining the Organisation, are expected to complete the process as quickly as possible. The pace of the conversion depends on the dojo in question.
Two types of dojo membership exist:
A. Affiliated schools are those schools which adhere to the teaching curriculum established by the Honbu, its grade ranking and its testing procedures. All ranking issued by affiliated schools qualify for the Honbu's certification program.
B. Associate schools may teach Ashihara Karate or incorporate some Karate in their own teaching program but do not follow the Honbu's curriculum or testing procedure. Members of associate schools may petition the Honbu for rank recognition. Associate schools can upgrade their students by changing their teaching program.
3. QUALIFICATIONS
A person must at least have the following qualifications in order to be considered for approval as a Branch Representative: - A. He or she must be ranked at least a brown belt. He or she must be able to document their progress in Karate, with valid certification.
B. He or she must be the instructor of a well-organised dojo.
C. He or she must be a trustworthy and humble person of good moral character.
D. He or she must submit a resume of their karate career.
E. He or she must be able to teach the form of karate developed by the Honbu.
F. He or she must attend an intensive conversion course at Honbu.
4. AUTHORITY
A Branch Chief is authorised to do the following:
- A. He or she may recommend his or her students for higher promotion to the Honbu. Applicants for Dan ranking must take promotional examinations at the Honbu or at a major training course or Summer Camp.
B. Branch Chiefs with grading status holding the rank of 1st  Dan may grade students up to the rank of 5th Kyu
Branch Chiefs with grading status holding the rank of 2nd Dan may grade students up to the rank of 3rd Kyu
Branch Chiefs with grading status holding the rank of 3rd  Dan  may grade students up to the rank of 1st kyu
Branch Chief with grading status holding the rank of 4th Dan may grade students up to the rank of Shodan
Branch Chief with grading status holding the rank of 5th Dan may grade students up to the rank of Nidan
All upgrades (3th dan and above) are providing by Honbu, but some times some branch chiefs can have a Instructors Certificate with permission of do the test on 3th or 4th dan.
The above is applicable only if he or she receives written authority from the Honbu.
(See Grading Status).
The Examiner must ensure that the student's membership is current before the student may be allowed to test.
** It is recommended to the Branch Chief to submit a video recording of all promotion tests over 2. Kyu. **
C. He or she may conduct tournaments, contests and demonstrations under the Ashihara banner. (Subject to his or her Regional Headquarters approval).
D. He or she may, subject to the approval of the Honbu, establish and enforce rules and guidelines for the preservation and enhancement of Karate. Each Branch dojo shall be subject to and must enforce all rules and directives of the Honbu. Honbu rules and directives take precedence over those of Branch dojo's.
5. STANDARDISED PROMOTION REQUIREMENTS
The IAKA has standardised Testing Procedures and Rank Promotion Requirements. The Student Handbook contains the requirements for every rank from 10th Kyu White Belt up to and including 3th Dan Black Belt. Requirements for 4th Dan Black Belt or above are provided to Chief Instructors by the Honbu.
The standardisation of Promotion Requirements helps to ensure consistency in what each student learns, what the instructors teach at each level, and maintains the standards of the IAKA. Though the "types" of techniques to be taught are outlined, specific techniques are up to School Instructors.
6. GRADING STATUS
The success and development of IAKA depend to a great extent on the compliance to certain requirements and standards as laid down by the Honbu, for the standardisation of grades. This is why the Honbu has issued rules and regulations to control the awarding of grades by Branch Chiefs with grading status.
Branch Chiefs should always strive to improve the technical standard of their students. Promotions should be regarded as a reward for hard and diligent training on the path of the student. Branch Chiefs must take into consideration that Karate is a free time activity for most students. Karate, therefore must take second place to the basic responsibilities of life.
A. Grading Status is awarded to Branch Chiefs, who have proven that they have the technical knowledge and ability to assess the standard of students at a grading examination.
B. Branch Chiefs do not automatically receive grading status. Those Branch Chiefs with grading status are the only persons who are authorised to award grades within the organisation.
C. Honbu has set the promotional requirements and grading syllabus. All Branch Chiefs must adhere to these requirements.
D. The Honbu will monitor the promotions awarded by those Branch Chiefs with grading status to assure that the norm for grading standards is being adhered to. Any Branch Chief not adhering to the required standard, can forfeit their grading status.
E. Although the Branch Chief with grading status is solely responsible for the grades awarded on his/her name, it is preferred that tests take place before a panel at which the Branch Chief adjudicates. This is especially applicable to those testing for Shodan rank.
F. Due to various geographical and other considerations, the IAKA policy of Grading Status may vary from country to country. G. Persons with Dan grades issued by organisations other than IAKA, who wish to have their Dan grades recognised by  Ashihara Kyokai, will be tested according to the current grading syllabus. The aspirant must have been an active member of the organisation for at least one year. They must apply for permission to test in advance.
H. Persons with Dan grades issued by organisations other than IAKA, who have been accepted and approved by the Technical Director, will be eligible for testing to the next Dan grade, after one year's active membership, provided that they have an active time in grade which exceeds the minimum time in grade requirements.
I. The official titles used within IAKA is as follows: - Persons with a grade less than Shodan, will be addressed as "Seito" during the time that they are instructing a class. Persons with Shodan or Nidan will bear the official title of "Senpai".
Persons with Sandan or Yondan will bear the official title "Sensei".
Persons with Godan or above will bear the official title of "Shihan".
Also the Technical Advisory Committee can awardung the titles of "Renchi","Kyoshi", "Hanshi" and "So-Shihan".
7. VIDEO TESTING
Honbu takes note that because of distance and the spread of members all over the world, it is difficult to attend regular promotion testing. We are also aware that it is physically impossible for the Honbu or its instructors to travel the world all the time correcting technique and forms.
Therefore, the Honbu established the External Testing Program. This program is available to members who, due to financial obligations, or because they live a great distance from the testing location, are unable to attend an promotion testing at a registered  Ahihara Kyokai school. To assist this program, the Honbu has been introducing a series of video tapes in which all the basics and techniques are shown in detail. Members can then train accordingly and in this way, a level of standardisation can be maintained. Those unable to attend regular testing may submit a video tape of themselves performing the requirements as per the video's and Student Handbook. The Honbu will review such tape, analyse and evaluate your performance and then forward its comments back to you. Once the Honbu has been satisfied, appropriate certification will be issued.
8. MEETING FOR BRANCH CHIEFS
All Branch Representative shall meet every   year  for three days in Inernational Summer Camp. The purpose of this meeting is to give the Branch Chiefs the opportunity to meet each other and to exchange greetings, ideas and to make recommendation on or amendments to the rules of the IAKA and to receive additional advanced training.
It is expected of the Representatives that after they return to their respective regions, to continue to communicate with each other in order to develop and foster better understanding and relationship.
9. ORGANISATIONAL STRUCTURE
The organisational structure of IAKA is as follow:
Technical Advisory Committee - SHIHANS - SENSEIS/BRANCH SHIEFS - OTHERS KARATE-KAS
At this point in time and development, there will be cases where the structure is not in operation, therefore the Honbu will issue directives to cover each individual case.
10. REFEREES AND OTHER TRAINING
A. Each branch representative shall send two of his or her senior students to the Honbu for a Referees theory course which will last for one week.
B. All branch chief must come at least once every second/third year for a minimum period of one week to further their knowledge of Karate.
C. It is required of the Branch Chief to regularly invite Honbu instructors to his or her region/country to offer seminars on Karate and related matters. Payment of travel expenses for visiting instructors depends on the financial position of the hosts and is a matter of negotiation between the host and the guest instructor.
D. An Instructors Gasshuku lasting one week will be held in a different country every second year. Starting in June 2002, it will be restricted to Senior Instructors. The host country is to provide accommodation for all participants. A small fee will be charged to cover expenses. Member countries to pay travelling and other expenses of their representatives.
11  FEES
Each chief shall make the following payments:
A. He or she shall pay a once off Dojo registration fee.
B. He or she must pay a registration fee per each individual student. This fee is to register the student with ASHIHARA KYOKAI . The instructor may charge a fee in excess of the stipulated amount. Registration fees must be submitted by the end of November every year, and the fees for any new students joining, quarterly thereafter.
1. Membership booklets - Membership booklets will be issued to all new members registered for the first time.
2. Affiliation stickers - Affiliation stickers will be issued to all members on the renewal. Upon receipt of the annual affiliation fees, the Honbu will issue a receipt and return it with the appropriate number of affiliation stickers. These stickers are affixed on the inside cover of the membership booklet of each paid-up member.
C. He or she must register all promotions awarded by sending the relevant information and promotion fee to Headquarters. The fees are as per the certification structure: All Kyu and Dan certificates shall originate and be distributed from the Honbu.
D. He or she, if they so want to have their current rank certified must send the following documents with the required certification fee. 1. One copy of Black Belt Dan certificate.
2. In case you cannot obtain a copy of your last Rank certificate, send documents supportive your rank such as a letter of recommendation from the Instructor or Authorised person who tested you.
3. A resume including Martial Arts training history.
4. 2 I.D. pictures.
5. Rank Certification fees: -
The fees are as per the rank certification structure:
Funds submitted to the Honbu will be used to improve and educate the various branches of current and feature events as well as for the maintenance of the Honbu. Support will also be given to the regional and branch offices and their members. All fees are non refundable.
To avoid excessive bank fees, you should send the money by way of a direct deposit or by way of a bank transfer from your bank to ours with paypal cervise:
Write for bank details.
Do not send transfers for small amounts, ie. 2 membership booklets, 1 certificate, etc.
12. REPORTS
A Representative must send the following reports to the Honbu
an annual membership report listing each member, their rank and date of membership.
This annual report must be received by the Honbu by the end of March each year.
13. GENERAL
All Regional Headquarters and all Branch Chiefs are obliged to comply with the above By-Laws. Failure to do so on the part of any Regional Supervisor or Branch Representative will result in a review by the Honbu. Appropriate action will follow the review. The Honbu and all branches will co-operate and comply with all the regulations for the advancement of the skill and spirit of true Karate.
This agreement is to give the licensee authority to operate as an IAKA Branch Chief with an official Branch. The agreement shall remain in effect until Honbu issues a written notice of termination. Every year Honbu will review the operation of the Licence, and if Honbu finds evidence of dishonourable conduct, the Honbu has the option of terminating this agreement.
NB. Any matter not specifically provided for in this agreement, shall be dealt with by the Chairman of the Technical Advisory Committee.